booking terms and conditions

By participating in a Girls Who Love Travel trip, you acknowledge and agree to the following booking and cancellation terms. All bookings are made with Meghan McGuire, the sole proprietor and owner of all advertised itineraries under the names "Girls Who Love Travel, LLC”, and "Chicago Girls Who Love Travel." Your acceptance of these terms, payment of a deposit, or agreement to these terms indicates your consent to all provisions in this agreement on behalf of yourself and all travelers associated with your booking.

Booking Process:

Bookings may be made through our online registration system. A booking is confirmed only upon receipt of written confirmation from us. Until confirmed in writing, no contract exists between you and Girls Who Love Travel.

Cancellation Terms:

• All cancellations result in the loss of the initial deposit, which is non-refundable under any circumstances.

• Cancellations made 60 days or more before the trip are eligible for a 50% refund of the total payment (excluding the non-refundable deposit).

• Cancellations made between 45 and 59 days before the trip are eligible for a 30% refund of the total payment (excluding the non-refundable deposit).

• Cancellations made less than 45 days before the trip will not receive any refund.

If for some reason the trip is cancelled by Girls Who Love Travel for a reason other than severe weather, natural disaster, civil unrest, etc. a full refund will be issued.

Additional Liability Waiver: Participants are required to sign an additional liability waiver.

Acknowledgment of Risks: By registering for a Girls Who Love Travel trip, participants automatically agree to understand and assume the inherent risks associated with travel. These risks include, but are not limited to, acts of God, terrorism, civil unrest, hazards of travel in difficult terrain, weather-related incidents, exposure to disease, accidents, and negligence. Participants acknowledge the risks of international travel, including forces of nature, crime, civil unrest, and personal injury or illness in remote areas without rapid evacuation or adequate medical care.

Emergency Medical Treatment: Participants authorize Girls Who Love Travel and Tour Companies to arrange emergency medical treatment and hospitalization without further consent.

Insurance and Costs: Participants certify they have adequate insurance coverage for injuries or damages. In the absence of insurance, participants agree to bear the costs themselves, including evacuation expenses. Participants are strongly advised to obtain travel insurance covering unforeseen issues such as tour cancellations due to sever weather, natural disasters, bankruptcies by providers, trip interruptions, lost documents, medical expenses, and emergency transportation.

Schedule Changes: Participants acknowledge the possibility of delays, schedule changes, or cancellations during the tour due to unforeseen circumstances.

Traveler Responsibility and Conduct:

As a Traveler with Girls Who Love Travel, you are expected to act responsibly and comply with all applicable local laws, regulations, customs, and the behavior guidelines established by Girls Who Love Travel and its representatives. Girls Who Love Travel and its Service Providers reserve the right to remove you from any trip at any time for reasons including, but not limited to, actions or omissions that endanger yourself or others, excessive intoxication, or disruptive behavior, as determined at the sole and reasonable discretion of Girls Who Love Travel.

By participating in a trip, you agree to waive and release any right to make a claim or seek any remedy or reimbursement from Girls Who Love Travel should you be expelled from a trip under these circumstances. Additionally, if any claim, demand, or legal action is brought against you as a result of your conduct, you waive and release any right to seek compensation, indemnity, or defense from Girls Who Love Travel.

You and all Travelers accept full responsibility for any damage or loss caused by your actions, including claims made by third parties, such as Service Providers. Should a third party seek recovery from Girls Who Love Travel due to your conduct, you agree to defend, indemnify, and hold Girls Who Love Travel harmless from any and all claims, including those for damages, legal costs, attorneys’ fees, or other expenses incurred by Girls Who Love Travel.

Girls Who Love Travel will not be liable for any costs incurred by a Traveler resulting from third-party claims, including expenses associated with being removed from an airline, hotel, or other transportation or accommodation provider. You acknowledge and agree that Girls Who Love Travel shall bear no liability to you or any Traveler for any actions taken by a Service Provider.

Photography and Use:

By participating in a Girls Who Love Travel group trip, I hereby grant Girls Who Love Travel a worldwide, royalty-free, perpetual license to use my photographic, video, or digital likeness for promotional, educational, and commercial purposes. This license includes the right to edit, alter, copy, exhibit, publish, or distribute these materials in any medium without requiring additional consent from me. By booking the trip, I confirm that I have read, understood, and agree to be bound by these terms.

By agreeing to these terms, participants ensure a clear understanding of the booking and cancellation policies, potential risks, and the importance of obtaining adequate travel insurance.